5 Steps to a Stress-Free Wedding Day Timeline | For Brides

Hello KGP Fam, and welcome to another daily blog post!

I don’t know about you, but I am SO thankful today is Friday. This weekend is my first in a long while where I have almost nothing going on, and I am really looking forward to it! I have some projects I’m excited to work on, an engagement session (cannot wait!!), a mountain of now-clean laundry to put away, and a dog who would probably appreciate going on a walk longer than just around the block, lol. :) Needless to say, I’m ready for this weekend.


Today we are going to talk about your wedding day timeline! Any bride who has worked with me knows that I am obsessive about timelines. I am a compulsive list-maker—I live via lists. Lists are how I make it through every single day without losing my sanity and you best believe lists are also how I make it through every single wedding. To me, timelines are just another “list” that help keep the day organized and flowing well. I flippin’ love timelines.

Now, not every timeline is as successful as others. There’s an art to creating a successful timeline, and that’s where the fun lies. I love helping my brides put together their timeline. Logistics are my thing! So if you’re a KG Bride, don’t worry, I will be helping you create your timeline! But for everyone else I want to give you some tips for a stress-free wedding day timeline! These are the top 5 tips that I use when creating every wedding day timeline for my sweet brides.


1 | Establish your ceremony time first.

This is the first step you should take when planning your wedding day timeline. Decide when you want to have your ceremony! Morning? Early afternoon? Evening? Once you have your ceremony time decided we will build the rest of your timeline around that!

2 | Decide whether you’re doing a first look or not.

You can read my reasons for why I encourage every couple to do a first look here! Consider whether you would like to do one or not. Once you have decided we will then be able to schedule a time for bridal party portraits dependent on your decision. We will also schedule a time for portraits of just you and your fiance!


3 | Consider Travel Times.

This is one of the most common mistakes I see people making with their timelines—they don’t factor in travel times! If your ceremony is at 2pm and you want family formals to happen afterwards at the reception location (which is 20 minutes away), don’t schedule your family formals for 2:30! Most likely the ceremony will end right around 2:30. Then you have at least 10-15 minutes of organizing people and getting them into their cars. Then you have your 20 minutes of travel (but set aside 25 to play it safe). Then expect another 10-15 minutes upon arrival to accommodate for everyone arriving, getting to the portrait location, and you inevitably having to round up the more social members of your family. Make sure you consider travel times and be realistic about them!

4 | Give yourself lots of “buffer” time.

This goes hand-in-hand with tip #3, and is very important to having a stress-free timeline. Give yourself lots of buffer time!! When you go to a salon to have all of the ladies’ hair done you hope that the salon is timely and has everyone finished on time. Some salons are, and it’s wonderful when that happens, but unfortunately that is not the norm. Make sure you build in lots of buffer time, especially at the beginning of the day. Getting ready for the day always takes longer than you expect it to, and you will be thankful you built in that buffer time!

So for the salon, tell whoever you make your appointment with that you need to be finished and leaving by 10am. Be very firm about this to convey how important it is that you’re leaving by 10am. Remind them of this on the day of the wedding. Then, don’t plan to really be leaving until around 10:30 am. This way if your salon is running perfectly on time, you have an extra half hour to get dressed, do your makeup, and add finishing touches! Wonderful! On the flip side, if your salon is running behind schedule, then you have that buffer 30 minutes so you’re hopefully covered.

If you think it will take 5 minutes for the bridesmaids to get dressed, don’t schedule 5 minutes, schedule 20. Give yourself lots of buffer time! You’ll be thankful you did. :)

5 | Send the timeline to everyone.

Distribution is everything! Once you have your well thought out, stress-free timeline you need to share it with everyone directly involved in the wedding. When I work with my KG Brides to create their timelines I put together a custom PDF that I print out and bring several copies of to the wedding day. I also text the PDF to my bride. She then can forward the document via text to all of her bridesmaids, the groom & Groomsmen, parents, etc. This way there are both physical and electronic copies available. Make it so there are no excuses for anyone not knowing where they need to be and when! Be thorough and distribute well.


I hope you guys found this helpful! If you have any questions at all about formulating a timeline comment them below and I’ll get back to you! To all my KG Brides, I will be working with you very closely to form your timeline! No need to stress about it AT ALL.

Have a wonderful Friday and weekend, everyone! I’ll talk to you Monday!

Katie xx